Privacy Policy
Effective Date: 15.7.2025
Medical Gnosis (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your information when you use our website.
1. Information We Collect
We may collect the following personal data when you contact us:
We also collect non-personal information through cookies and analytics tools such as Google Analytics.
2. How We Collect Information
We collect personal data when you:
We also use Google Analytics to understand how visitors use our website. Google Analytics may collect anonymised data such as your IP address, browser type, and device information.
3. Why We Collect Your Information
We use your data to:
4. Sharing of Information
We do not sell, trade, or share your personal data with third parties.
We may use third-party services such as Google Analytics for analytical purposes, in compliance with their data privacy policies.
5. Cookies
Our website uses cookies to enhance your browsing experience and gather anonymised analytics data. You can manage or disable cookies through your browser settings.
6. Data Protection Rights (UK GDPR)
As a UK-based user, you have the right to:
To exercise these rights, please contact us at: info@medicalgnosis.co.uk
7. Data Retention
We retain your personal information only for as long as necessary to fulfil the purposes we collected it for, including legal, regulatory, or reporting requirements.
8. Children’s Privacy
Our services are not intended for individuals under the age of 13. We do not knowingly collect data from children.
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9. How Long We Keep This Information
Data Type
Retention Period
Justification
Delegate/consultant contact info
5–7 years from last interaction
For professional relationship management, CPD record-keeping, and future events.
Training records & CPD certificates
6–8 years
Needed for audit trail, re-verification, or re-issue; aligns with CPD cycles.
Contracts with hospitals/consultants
6–7 years after contract ends
Legal requirement under UK Limitation Act (6 years for contract claims).
Email correspondence (non-sensitive)
2–5 years
Operational use only; regularly review for relevance.
Invoices & financial records
6 years (UK)
Required for HMRC/tax auditing purposes.
Invoices & financial records
As long as consent is valid or until withdrawn
Needed to demonstrate GDPR-compliant consent.
Website user logs / analytics data
12–24 months
Only keep as long as needed for analytics; anonymise if possible.
Complaint or incident reports
6–10 years depending on severity
Needed for legal defence or policy review.
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10. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:
Medical Gnosis
Email: enquiries@medicalgnosis.co.uk
Location: United Kingdom
11. How To Complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113